Go with Organizing Yourself Using Microsoft Outlook
Organizing yourself with Microsoft Outlook is the best option to free up your time with the effective use of Outlook tools and programs. No doubt, Microsoft Outlook is widely used for personal as well as business applications. You can simply increase your productivity in this all-in-one email program. To create an effective balance between your work and personal life, it becomes must to organize yourself using Microsoft Outlook, helping you to a proven time-management system with priorities level. Take control of your schedule by organize email in the most systematic way by defending it against interruptions. Help managing your tasks and projects by scheduling time for productivity.
Steps to Organize Yourself using Microsoft Outlook:
1.) Turn off new email notification. Pull down the File menu, choose Tools, select Options. On the Preferences Tab (in Option window) click on the "E-mail Options" button. Click on the "Advanced E-mail Options" button. Look in the "When new items arrive in my inbox" section. De-select all the options shown here. It will effectively turn off your email notifications.
2.) Make “Calendar” your default view in Outlook. To set Calendar as your default view, pull down the File menu, select Tools, and then Options. Here, select the "Other" tab, then click the "Advanced Options" button. In the "General settings" section, click on browse. The “Select Folder” will open where you have to select "Calendar" and click OK three times.
3.) Add your tasks in the default window by pulling down the File menu and selecting View. Finally, select Task pad.
4.) For Today tasks, pull down the File menu and select View, then "Task pad view" and then finally "Today's tasks".
5.) Schedule a particular time to view your emails. Set 2 to 3 times daily to work with your emails, and do not look at other time. It will help you saving time by proper utilization of emails.
6.) While reading emails, always clear out your Inbox. To clear out your inbox, you must decide what to do with each email. You have four choices: Delete, defer, delegate, or do. Keep your inbox empty by simply deleting useless mails.
7.) Delete the mail, if you have checked it.
8.) To defer an e-mail, make a task by dragging the email onto the task button in the bottom left corner of Outlook . Select a start date and time, and a due date and time, then save it.
9.) To delegate an email, make a task and assign that to another individual or forward email to other.
10.) The last alternative is do whatever the task is that the email needs. Doing it will delete mail from your inbox or move it to a personal folder where you keep old dealt-with emails.
11.) To block off time in your calendar, drag and drop an email onto the calendar button in the bottom left corner of Outlook. A meeting notice will open. Enter time and date you want to block off, then save it. A copy of email will be included with the meeting notice. Delete the email from the inbox or move to a personal folder.
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